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Some of the more commonly requested forms along
with various documents, guidelines, applications
and certificate of insurance are available on this page. Online
forms are available in PDF format and require
Adobe Acrobat Reader to be installed on your computer. It
is recommended to use at least version 7.0. This
software is free and available from the
Adobe
Website.
Use the PDF interactive format to complete the application online.
Click
here for important notes and detailed instructions
on completing,
printing and submitting your
form.
Enter a keyword to Search through the Form Packages below...
(leave blank and Select Search to View All)
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| Select by Department to view details of Package Forms by Department. |
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| Alphabetical Search (by document form name): |
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| Select
Package Name from the list below to view its complete
contents: |
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Package: |
Customer Service Questionnaire - Building and Planning
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Department: |
Building and Planning
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Description: |
You recently received approval from the City of Stratford to develop your property. We are very interested in hearing what you thought about the process. Did we do well? Do we need to improve? If so, how?
Your feedback is an important part of our continuous improvement initiatives under our Stratford Solutions strategy.
Please take a few minutes to complete the enclosed Customer Service Survey and mail or fax to the address provided.
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| Form(s): |
  Guideline - Customer Service Letter - 21 KB
Survey - Customer Service Questionnaire - 197 KB
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Package: |
Bed and Breakfast - Existing Owner's Renewal
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Department: |
Building and Planning
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Description: |
Application to renew an existing licence for a Bed & Breakfast, Guest Home or Accessory Guest Room establishment.
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| Form(s): |
Application Form - B & B Renewal Form 2010 - 50 KB
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Package: |
Birth Certificate Application
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Department: |
Clerks
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Description: |
Applications for an Ontario Birth Certificate can be obtained at the City of Stratford, City Clerk’s office, 1 Wellington Street.
Forms can also be downloaded by clicking on the link below.
Completed applications can be mailed directly to the Office of the Registrar General. This method takes approximately 6 to 8 weeks.
Applications can also be ordered online at www.serviceontario.ca or at Service Ontario Offices. Please be sure to read the instructions thoroughly.
Please note that the City of Stratford does not issue Birth Certificates.
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| Form(s): |
Application Form - Birth Certificate
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Package: |
Building Permit - Current Fees
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Department: |
Building and Planning
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Description: |
CLASSES OF PERMITS AND BUILDING PERMIT FEES
The classes of permits with respect to the construction, demolition, occupancy, transfer,
mechanical, plumbing, sewage systems and change of use and permit fees shall be as set
out in Schedule A to this by-law.
Click here to view Building By-law Number 112-2005.
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| Form(s): |
Current Fees Effective January 1, 2010 - 46 KB
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Package: |
Building Permit - When Do I Need A Building Permit
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Department: |
Building and Planning
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Description: |
Review the guidelines provided to determine if you require a building permit for your project. If you are unsure if your project requires a permit, please call 519-271-0250 x 218.
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| Form(s): |
Guideline - Determination of a Building Permit - 14 KB
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Package: |
Building Permit - Applicable Law
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Department: |
Building and Planning
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Description: |
This table identifies the provincial statutes and regulations that are
listed as applicable law under the Building Code as well as the
corresponding contact information.
Please be advised that this table is subject to change at any time and
without prior notice.
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| Form(s): |
Information - Applicable Law - 95 KB
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Package: |
Building Permit - Booking an Inspection
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Department: |
Building and Planning
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Description: |
When calling for an inspection please call the inspection line at 519-271-0250 ext. 325 and follow the request format in the form below, OR, submit the request by fax to 519-271-5966.
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| Form(s): |
Request Form - Booking a Building Permit Inspection - 144 KB
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Package: |
Building Permit -Other Projects
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Department: |
Building and Planning
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Description: |
For any project not provided on this page, please call Building and Planning Dept. at 519-271-0250 ext. 218.
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| Form(s): |
Application Form - Building Permit - 321 KB
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Package: |
Business Directory Listing
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Department: |
Economic Development
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Description: |
Complete the Request Form to add your business details orif you want to update the existing details of your business already listed. This information will be available on both the City website and the printed version of the Stratford Business Directory. The completed form can be emailed, or printed, then faxed to 519-271-4419. Please call the Economic Development Dept. at 519-271-0250 ext. 277 for further details.
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Application Form - Stratford Business Directory Request - 253 KB
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Package: |
Certificate of Insurance
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Department: |
Clerks, Public Housing, Purchasing
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Description: |
Purchasing
The contractor shall take out and maintain, during the life of the contract, such insurance applicable to the project and/or service they are performing. All insurance shall be carried with insurance companies authorized to do buisness in the Province of Ontario. The Corporation of the City of Stratford shall be added as additional insured. A certified copy from your broker shall be forwarded to Purchasing. Please complete the attached 'Certificate of Insurance - Purchasing'.
Social Services, Public Housing Division
When doing business with Social Services, Public Housing Division, the same information as above applies, however, we require the attached 'Certificate of Insurance - Public Housing' to be completed. This names City of Stratford and Perth and Stratford Housing Corporation as additional insured’s.
Clerks
A Certificate of Insurance is required by the City of Stratford for various purposes including but not limited to all events held on municipal property, streets or sidewalks, encroachments and rental of the City Hall Auditorium. The Certificate of Insurance must be completed by your insurance company, naming “The Corporation of the City of Stratford” as an additional insured with minimum amount of insurance coverage of $2 million dollars or as required by the City’s insurer, per occurrence. Complete the attached ‘Certificate of Insurance – Clerks’.
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| Form(s): |
Certificate of Insurance - Clerks - 45 KB
Certificate of Insurance - Public Housing - 63 KB
Certificate of Insurance - Purchasing - 65 KB
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Package: |
Committee of Adjustment
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Department: |
Building and Planning
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Description: |
View the Guideline Document below for a description and instructions for using the Committee of Adjustment Forms.
Complete the Application for Consent form to apply for consent to sever and convey a parcel of land or an easement. Form document includes general process information as well as fees and charges.
Complete the Application for Minor Variance form to apply for a minor variance to the Zoning By-law for residential, commercial, and industrial properties. Form document includes general process information as well as fees and charges.
Please call Building and Planning Dept. at 519-271-0250 ext. 345 for fee information.
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| Form(s): |
Application Form - Consent - 333 KB
Application Form - Minor Variance - 156 KB
Guideline - Committee of Adjustment - 48 KB
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Package: |
Encroachment onto Municipal Property Application
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Department: |
Clerks
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Description: |
This package contains background information and application form for a property owner to apply to the City of Stratford to encroach onto municipal property. Please review the Policy on Encroachments and the Application Form prior to submitting, to ensure that a complete package with all documentation has been submitted.
The Certificate of Insurance should be completed by your insurance company and included with your completed application package.
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| Form(s): |
Application Form - Encroachment - 68 KB
Certificate of Insurance - Clerks - 45 KB
Encroachment Policy - 63 KB
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Package: |
Getting Married
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Department: |
Clerks
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Description: |
This package contains background information and forms to apply for a marriage licence from City Hall. The licence, once issued, is valid anywhere in the province for a period of 3 months.
To apply for a marriage licence, print off the blank marriage licence application form, complete all sections and sign it. Bring the completed application form, licence fee and the required documents to the Clerk's Office at City Hall, 1 Wellington Street, Stratford. Please refer to the Marriage Licence Requirements for the documents that you will need to show when applying for your marriage licence. If you have questions, contact the Clerk's Office at 519-271-0250 ext 237 during business hours.
Click here to view the Provincial Marriage Licence Application
To arrange a civil marriage ceremony at historic Stratford City Hall, please review the attached information on Civil Marriage Ceremony Requirements. To book a ceremony, contact the Clerk's Office at 519-271-0250 ext 237 during business hours.
To obtain a copy of your marriage certificate after you are married, complete the 'Application for a Marriage Certificate' and forward to the Province of Ontario. Applications can also be ordered online at www.serviceontario.ca or at Service Ontario Offices. Please be sure to read the instructions thoroughly.
Click here to view the Provincial Application for Marriage Certificate
Click here for FAQ's on the City of Stratford website regarding Getting Married.
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| Form(s): |
Application Form - Marriage Licence
Application Form - Marriage Certificate
Civil Marriage Ceremony Requirements - 54 KB
Guideline - Civil Marriage - 35 KB
Marriage Licence Requirements - 21 KB
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Package: |
Grant Application - 2011
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Department: |
Finance
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Description: |
The City requests that organizations requiring financial assistance in 2011 should submit their grant applications by October 15, 2010.
Please contact the Office of the Director of Corporate Services at 519-271-0250 ext. 202, for further information on application requirements for a 2011 grant and the grant process.
Grant submissions will be reviewed at meetings of the Finance and Labour Relations Sub-Committee sometime in January 2011. These dates have not been determined, but will be published when available. Members of the public are welcome to attend and observe these meetings.
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| Form(s): |
Application Form - 2011 Grant Application - 53 KB
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Package: |
Health and Safety Program Manual
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Department: |
Human Resources
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Description: |
'City of Stratford - Health & Safety Program Manual' provides a framework to reduce injuries and occupational disease for workers and contractors for the City of Stratford.
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| Form(s): |
Health and Safety Program Manual - 2.44 MB
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Package: |
Official Plan Amendment
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Department: |
Building and Planning
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Description: |
This package contains an application for an Official Plan Amendment. Please contact the Building and Planning Department prior to submitting your application to determine required supplemental information and application fees.
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| Form(s): |
Application Form - Amendment to the Offical Plan - 178 KB
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Package: |
Outdoor Café Review Outline
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Department: |
Engineering and Public Works
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Description: |
Summarized Engineering Department's review process to assist applicants in designing their outdoor café.
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| Form(s): |
Guideline - Outdoor Café Review Outline - 594 KB
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Package: |
Parade/Street Event Application
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Department: |
Clerks
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Description: |
All applications must be submitted at least 8 weeks prior to your event. This package contains an application form and blank certificate of insurance to apply to conduct a parade, street event, walk-a-thon, running event or other event on a city street or sidewalk. The Procedures outline the new process for submitting your application to the City of Stratford. Under this new process, all applications are submitted directly to the City Clerk's Office, Ground Floor of City Hall, rather than taking your application to each department for comments. Comments and approvals will now be obtained through an internal process.
To apply, print off the application form, complete all sections on the first and second pages and submit it to the Clerk's Office at City Hall along with the required map. The Certificate of Insurance must be completed and signed by your Insurance Company.
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| Form(s): |
Application Form - Parade/Street Event - 76 KB
By-law 102-2008 Parade/Street Closure - 91 KB
Certificate of Insurance - Clerks - 45 KB
Procedure - Parade/Street Event Application - 16 KB
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Package: |
Performance Questionnaire
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Department: |
Clerks
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Description: |
Completion of this performance evaluation form will assist us in achieving and maintaining a high quality of service.
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| Form(s): |
Questionnaire - Customer Service - 731 KB
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Package: |
Pet Registration
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Department: |
Clerks
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Description: |
The City of Stratford requires that all dogs and cats be registered with the City on an annual basis.
This package contains information about the fees and requirements for registering/licencing your dog(s) and cat(s) with the City of Stratford. The application form can be completed, printed off and mailed to the Clerk's Office, City Hall, P.O. Box 818, Stratford ON N5A 6W1. The City will mail a receipt and the tag to you. Cheques should be made payable to the 'City of Stratford'. Registrations can also be done in person at the Clerk's Office, 1 Wellington Street, Stratford where Interac and credit card services are now available.
Dog and cat registrations can also be renewed in person at vet clinics and pet stores in Stratford.
Exotic pets must be registered with the local branch of the OSPCA. There is no fee to register your exotic pet. The OSPCA can be contacted at 519-273-6600.
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| Form(s): |
Application Form - Dog and Cat Application - 326 KB
Licencing Fees - Dog and Cat - 65 KB
OSPCA Brochure - 137 KB
Pet Ownership - 57 KB
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Package: |
Plan of Condominium
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Department: |
Building and Planning
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Description: |
This package contains an application for a Draft Plan of Condominium. Please contact the Building and Planning Department prior to submitting your application to determine required supplemental information and application fees.
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| Form(s): |
Application Form - Plan of Condominium - 198 KB
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Package: |
Plan of Subdivision
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Department: |
Building and Planning
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Description: |
This package contains an application for a Draft Plan of Subdivision. Please contact the Building and Planning Department prior to submitting your application to determine required supplemental information and application fees.
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| Form(s): |
Application Form - Draft Plan of Subdivision - 263 KB
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Package: |
Purchasing Policy
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Department: |
Purchasing
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Description: |
This policy is to set out guidelines for the muncipality to ensure that all purchases of materials, supplies and services provide the lowest costs consistent with the required quality and service. An open and honest process shall be maintained that is fair and impartial. The policy will promote and maintain the integrity of the purchasing process and protect Council, staff and vendors involved in the process, by providing clear direction and accountablilities.
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Purchasing Policy - 99 KB
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Package: |
Rental of City Hall Auditorium
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Department: |
Clerks
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Description: |
The City Hall Auditorium is available for rent. Please note that day-time performances and rehearsals are not permitted in the Auditorium when City Hall is open.
A copy of the Contract Terms and Conditions and a Rental Application is available from the City Clerk’s Office and is also contained within the following Contract document.
For additional information and to inquire about availability, please contact the
City Clerk’s Office
(519) 271-0250, ext. 239
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| Form(s): |
Certificate of Insurance - Clerks - 45 KB
Contract - City Hall Auditorium 2010 - 164 KB
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Package: |
Retail Business Holidays Act and Holiday Shopping
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Department: |
Clerks
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Description: |
This package contains an application form and background information to apply for a municipal exemption to permit a retail business to open for business on certain holidays in Stratford's designated tourism season.
Small retail businesses in Stratford are able to open on Victoria Day, Canada Day, Labour Day and Thanksgiving Day under certain conditions set out in By-laws 84-90 and 149-92, provided they are directly associated with tourism or rely on tourists visiting Stratford for business on a holiday. Retail businesses over 2,400 square feet in size, must apply for a municipal exemption in order to open for business on holidays during Stratford's designated tourism season.
To apply, print off the application form, complete all sections and submit it to the Clerk's Office at City Hall along with the required information and application fee.
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| Form(s): |
Application Form - Business Holiday Opening Exemption - 274 KB
By-law 149-92 Retail Business Holiday Exemptions - 21 KB
By-law 84-90 Retail Business Holidays - 17 KB
Guideline - Retail Business Holidays Act Information - 26 KB
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Package: |
Subsidized Rental Accommodation Application
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Department: |
Housing
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Description: |
The application and supporting documents can be mailed, dropped off, or faxed to the Public Housing office at 82 Erie Street, 2nd Floor, Stratford ON N5A 2M4. The fax number is (519) 273-7191. The date the application is received and is deemed complete is the effective date for placement on the Waiting List.
Please review the Application Checklist to ensure that your application is complete before submitting.
If you have any questions, please contact Public Housing at 519-271-3773 or toll-free at 1-800-669-2948.
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| Form(s): |
Application - Subsidized Rental Accommodation - 243 KB
Application Checklist - Public Housing - 44 KB
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Package: |
Taxes - Pre-Authorized Payment Plan
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Department: |
Tax
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Description: |
Choose the Plan that’s Right for You:
Option 1: Monthly
This plan runs from January to December with withdrawal on 1st day of each month. The first six monthly payments are based on the previous year’s tax levy. The final six monthly payments are adjusted to reflect the actual taxes for the year. You will be notified of any changes in your monthly withdrawal amount.
Option 2: Instalment Due Dates
Your bills will be sent to you as usual. The instalment amount will
be withdrawn from your account on the instalment due date.
To have the plan in place for the current tax instalment, please ensure this application is received in our office at least 15 days before the first due date.
For a joint account, all depositors must sign if more than one signature is required on cheques issued against the account.
Return the application to City Hall, Tax Dept., along with your VOID cheque or fax completed form and VOID cheque to (519) 271-4357.
For further datails, please call the Tax Department at (519) 271-0250 extension 213.
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| Form(s): |
Application Form - PAP Tax Authorization - 39 KB
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Accessibility